Project Administrator (Columbia, MD)

Hobbs & Associates
    September 11, 2023
    Columbia, Maryland
    Job Type


    We are looking for a Project Administrator to coordinate project activities, including simple tasks and larger plans. You will manage schedules, arrange assignments and communicate progress to all team members. Project Administrator responsibilities include preparing action plans, analyzing risks and opportunities and gathering necessary resources. For this role, you will work with a team of Application Engineers and Salespeople so good communication and collaboration skills are essential. Ultimately, you will verify the accuracy of order and submit sold orders in to our manufacturers. You will then handle the logistics of directing the orders to the end locations and any issues along the way.


    • Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
    • Break projects into doable tasks and set timeframes and goals
    • Create and update workflows
    • Conduct risk analyses
    • Prepare and provide documentation to internal teams
    • Retrieve necessary information (e.g. user/client requirements and relevant case studies)
    • Track project expenses
    • Monitor project progress and address potential issues
    • Coordinate quality controls to ensure deliverables meet requirements
    • Measure and report on project performance
    • Act as the point of contact for all participants


    • Work experience as a Project Administrator, Project Coordinator or similar role
    • Hands-on experience with flowcharts, technical documentation and schedules
    • Knowledge of project management software (i.e. Microsoft Project)
    • Solid organization and time-management skills
    • Team spirit

    Job Type: Full-time

    Salary: From $60,000.00 per year


    • 401(k)
    • Dental insurance
    • Flexible spending account
    • Health insurance
    • Health savings account
    • Life insurance
    • Paid time off
    • Retirement plan
    • Vision insurance


    • 8 hour shift
    • Day shift
    • Monday to Friday

    About Us: Hobbs & Associates ( provides heating ventilation and air conditioning (HVAC) products and engineering services to commercial and industrial building contractors, architect-design firms, and business owners. We work with our business partners to create enduring community infrastructure such as schools and colleges, hospitals, military and municipal structures, entertainment venues, hotels, and multi-family housing.

    Our end users include the Pentagon, multiple universities, Eastman Chemical in Tennessee, Marriott hotels, the historic Cavalier on the Hill in Virginia Beach, the Bank of America Stadium in Charlotte, NC, and Music City Center in Nashville, TN.

    Since 1984, Hobbs & Associates has continued to maintain a strong family culture and employs over 170 employees working across Virginia, Tennessee, Maryland, and the District of Columbia (Washington DC). For over 25 years, Brad Hobbs has served as President and CEO and has continued to grow the business through dedicated service and commitment to our customers.

    As a family-owned business, we are dedicated to our customers, local communities, and employees. Our customers recognize and appreciate that we deliver on-time service before, during, and after installation. Every Hobbs project is backed by our domain experts, commitment to quality, and strong foundation of HVAC manufacturing solutions.

    • Hobbs & Associates is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
    • Disclaimer: This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this description is intended to be an accurate reflection of the current job, management reserves the right to revise the job, or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technology developments).

    Job Type: Full-time

    Pay: $55,000.00 - $62,000.00 per year


    • 401(k)
    • Dental insurance
    • Health insurance
    • Paid time off
    • Vision insurance


    • 8 hour shift

    Ability to commute/relocate:

    • Columbia, MD 21046: Reliably commute or planning to relocate before starting work (Required)

    Application Question(s):

    • Have you managed projects from the quoting/organization stage through invoicing?

    Work Location: In person