Sales/Project Manager Assistant (Memphis, TN)

Hobbs & Associates
August 4, 2023
Memphis, Tennessee
Job Type


Sales Assistant – Equipment & Airside

Sales/Project Manager Assistant

Job description: The Sales Assistant is responsible for bid documentation, materials, bid monitoring and administrative assistance for each project. It closely interacts with the Sales Manager, Project Managers and customers to enhance the process and experience for Hobbs & Associates Inc.’s customers.

Essential Functions and Responsibilities include the following. Other functions may be assigned.

  • Process and dispatch calls effectively and efficiently based on customers’ needs.
  • Manage bid list process including downloading & maintaining bid documents.
  • Manage and Maintain SalesXOS Customer Relationship Management (CRM) System.
  • Effectively communicate with team throughout bid process.
  • Review and Maintain FACTS order entry and quoting tool
  • Assist with tracking and managing customer project schedules.
  • Manage, maintain and stock office equipment regularly.
  • Manage and maintain all calendars.

Required education/experience:

  • A minimum of one-year certificate from an accredited college or technical or six months to two years of experience and education. (Required)
  • Experience with office equipment and Microsoft Office. (Required)
  • Familiarity in the commercial construction market/HVAC Systems. (Preferred)

Other Skills/Abilities

Strategic Skills

Ability to learn new skills and knowledge. Ability to understand concepts and complexity comfortably. Open to change and will try anything to find solutions. Able to handle uncertainty and make decisions without knowing the whole story

Operating Skills

Ability to discern between tasks to determine how best to accomplish goals and organize task/people assignments to get results in a timely way. Ability to figure out processes and simplify them in order to maximize work flow.

Behavior Skills

Ability to manage people and situations when conflicts arise. Ability to seize opportunities with the drive to complete goals. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to respond to difficult situation tactfully and responsibly. Ability to handle stressful situations with poise and professionalism.

Personal and Interpersonal Skills

Ability to establish and grow relationships with customers through effective verbal and written communication. Dedicated to the needs of the customers, manufacturers and peers and has the patience to actively listen to all business partners. Able to solve problems and skillfully negotiate with a minimum of noise while managing stress. Demonstrates integrity and trust through appropriate directness and truthfulness. Ability to understand personal strengths and weaknesses, seek feedback and improve upon shortcomings. Willingness to learn and contribute to the customers sales experience. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands to operate computer keyboard and telephone, reach with hands and arms. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Certificates, Licenses, Registrations

Valid Driver’s License (occasional errands)

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Referral program
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance

Hobbs & Associates, Inc. is an Equal Opportunity Employer

Job Type: Full-time

Pay: From $17.00 per hour


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance


  • 8 hour shift
  • Monday to Friday

Work Location: In person